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Apps and Integrations

By Karina Isaak and 1 other
• 5 articles

Enable Mailing in aiFind by Setting DNS Records

Why Are DNS Records Required? Your domain plays a key role in email deliverability. It is crucial to protect it, because the last thing you want is for your domain to end up on a blacklist and your emails to be marked as spam. Setting up the DNS records below is a required step to: - Use email campaigns in aiFind - Protect your domain - Achieve high email deliverability SPF Record Sender Policy Framework (SPF) is a security mechanism that prevents others from sending emails on your behalf. It works by allowing mail servers to verify which systems are permitted to send emails for your domain. Once this record is added, aiFind will be allowed to send email campaigns using your own email address. To recipients, it will look like the email was sent directly from your mail client. DKIM Record DomainKeys Identified Mail (DKIM) was created for the same reason as SPF: to prevent email sender spoofing. It adds a digital signature to your emails that proves the message was actually sent by you and not by someone else pretending to be you. CNAME Record Corporate spam protection systems often block email campaigns that contain links which are not verified for the sender’s domain. Every campaign includes: - An unsubscribe link - An open-tracking pixel Without a valid CNAME record, some spam filters cannot verify these links and may mark your emails as spam. By adding CNAME records, you get domain specific tracking links that are registered to your organization, significantly improving trust and deliverability. Setup If you are not an IT expert, please proceed carefully or involve one. If you don’t have one, we are happy to help connect you with a specialist. ⚠️ Important: Changing or removing existing DNS records can make your domain (including your website) unavailable. Log in to your domain provider (e.g. Cloudflare, Ionos, Wix, Strato, etc.) where your domain (e.g. aifind.io) is hosted. Most providers offer step-by-step guides for configuring DNS records. Need Help? If you have any questions, email us at: support@aifind.io

Last updated on Feb 11, 2026

Synchronize the XML Feed with Your Website

In aiFind, you can use an XML feed to automatically display your jobs on your own website. With just one click, you can publish your jobs, and they will appear on your website without any manual updates. What is an XML Feed? Think of the XML feed as a live list of your jobs. aiFind automatically provides this list as soon as you publish a job in the postings. Your website “reads” this list. New, updated, or closed jobs are refreshed every two hours. How It Works If you do not have experience in building websites, you should involve your web designer. If you created your website yourself using a content management system (CMS) such as WordPress, Joomla, Typo3, or similar, you can work with suitable extensions (for example, RSS readers or job board plugins). How Do I Find the XML Feed? You can find the XML feed in every open job under the “Postings” tab. There you will see a link called “XML Feed”. The page that opens afterward is needed by the person who integrates the feed into the website. The URL always follows the same structure: https://example.apps.aifind.de/api/xml Of course, you need to adjust the URL accordingly, as “example” is not a valid name. Advantages of the XML Feed Full integration into your website, meaning no separate layout and no compromises. Consistent branding across your entire website. Better performance for Google and improved visibility. No iFrames or subdomains required. Complete tracking and analysis for your marketing activities, as each job is fully managed through your own domain.

Last updated on Feb 11, 2026

Requesting a Data Backup

aiFind automatically maintains internal backups of customer data to protect against hardware or software failures. If you require a copy of your data for your own records, migration, or contractual reasons, you can request a data backup from the aiFind Support team. Requesting a Backup Only authorized customer contacts may request a backup. To request a backup, please contact the aiFind Support team and provide: - Your company name - The environment/account the backup should be created from - The requested delivery date - The contact person responsible for receiving the backup If your contract with aiFind is ending, we recommend requesting your final backup as early as possible to ensure sufficient processing and download time. Scope of the Backup aiFind provides full backups only. A backup includes: - Full MongoDB database export - Complete file and storage data - Attachments and uploaded documents in their native format - Associated metadata and system data required for data integrity Backups are provided in compressed industry-standard archive formats. Backup Types & Pricing Contract Termination Backup (Free) If your contract with aiFind ends, one final full backup of your data can be provided free of charge. Backup During Active Contract (Paid Service) Backup requests during an active aiFind subscription are considered a professional service and may incur additional charges. The aiFind team will provide pricing and delivery estimates before processing the request. Backup Delivery Backups are securely provided via SFTP. For Windows users, we recommend using WinSCP to access and download the files. Mac and Linux users may use any industry-standard SFTP client. After the backup has been prepared, aiFind Support will provide: - SFTP server details - Login credentials - Download instructions - Availability period for the files Important Notes Backup Format Backups are provided in MongoDB/database format and not as Excel, CSV, or PDF exports. This is necessary because aiFind stores large volumes of interconnected and structured data that cannot be represented reliably in spreadsheet or document formats without losing important relationships and metadata. Technical Responsibility aiFind Support can assist with providing access to backup files but does not provide support for: - Data restoration - Data mapping - Database migration - Custom data transformation For technical work involving restored backup data, we recommend working with an experienced database administrator or developer familiar with MongoDB. FAQ Why is my backup not provided as Excel or PDF? Due to the volume and complexity of the data stored in aiFind, simplified export formats such as Excel or PDF would not preserve the full structure and relationships of your data. The database backup format ensures complete data integrity and allows accurate restoration if required. What is MongoDB? MongoDB is a document-oriented database technology used by aiFind to securely store and manage application data, relationships, files, and metadata. The backup contains your data in a format that can be restored into compatible MongoDB environments if needed. How long is the backup available for download? Download availability may vary depending on backup size and contractual status. aiFind Support will communicate the retention period when the backup is prepared.

Last updated on May 18, 2026